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ALUMINI

The college has an Alumni Association which enrolls each passed out student as its member.

OBJECTIVES AND BUSINESS

The aims of the Alumni Association of the BSET group of institutions are as under:

  1. To foster and keep up a sense of fraternity and good will among the Ex-students of the Institution.
  2. To refresh their pleasant memories of the student career and to inculcate a sense of pride for their alma-mater( the institution from which you are graduated
  3. To maintain a record of their property and their contributions to the field of engineering profession.
  4. To serve as a link of introduction of the present students of the institution to its old boys/girls.
  5. To hold annual meeting and ordinary meeting in order to discuss :-
        i. Development of the activities of the Association and work for the betterment of the institute.
        ii. Interesting topics relating to the Engineering profession.
  6.  To assist in recruitment of students.
  7. To recognize the distinguished services of its alumni. To guide and advice unemployed students in finding employment, self-employment, in establishing cottage industries and small scale industries etc.
  8. To organize programmes on personality development, interview techniques, leadership development, education on     health, science, yoga, culture, literature, sports and similar other activities.
  9. To establish library, study center and new laboratories to help engineering students.        
Full Names, designation, occupations and nationality of the first managing committee to whom management and administration of Alumni Association of BSET group of Institutions  is entrusted as per Rules and Regulations of the said Association  are given as under:

Sr.No. Full Name Designation   Age Nationality   Occupation
1 Prof. Dr. M.K Roul  President (Ex-Officio) 47   Indian Service
2 Er. Anil kumar Dixit President (working) 43  Indian Service
3 Er. Susanta kumar Gaan Vice-president 35 Indian   Service
4 Er. Sushanta kumar Pani Vice-president   35 Indian  Service
5 Er. Tapas Swain Vice-president 38 Indian Service
6 Er. R.E Rasool  Vice-president 42 Indian Service
7 Er. Sanjib Raul    Secretary  29  Indian  Service
8 Er. Sumit kar  joint-secretary  28  Indian   Service
9 Er. D. Barik  Asst-secretary 40   Indian Service
10 Er. Laxman Sahoo   Asst-secretary  28 Indian   Service
11 Er. Subha Ranjan Sutar Asst-secretary  27 Indian Service
12 Er. Aurobindo Pradhan Web Moderator 29  Indian Service
13 Er.Furkan Mohammad Web Moderator  29  Indian  Service
14 Er.Ansuman Mishra Web Moderator 28 Indian Service
15 Er.Priyadarsini Behera Treasurer  29 Indian  Service

RULES AND REGULATIONS OF ALUMINI ASSOCIATION

MEMBER : Member means a person who is admitted by the Managing Committee by resolution and who has paid the membership fees as written hereinafter and who has not resigned or removed, shall be the member of the association.

MEETING : Meeting means a Meeting of office bearers and/or Members of the association in which resolutions are passed either unanimously or by majority(2/3rd) for carrying out the management and affairs of the association. Such meeting shall be treated as Meeting of the association.

Section 1 - President
The President shall provide the necessary leadership and guidance required to accomplish The Association’s mission within the guidelines of The Association’s purpose. The President shall preside at all general, Board, and Cabinet meetings of The Association. The President shall be responsible for coordinating the planning objectives for the following fiscal year. The President shall be excluded from voting at any general, Board, and Cabinet meeting of The Association unless a vote is tied, in which instance the President shall cast the deciding vote.

Section 2 - Vice President
The Vice President shall be responsible for assisting the President as deemed appropriate. The Vice President shall serve in the capacity of the President in the absence of the President

Section 3 - Secretary
The Secretary shall serve in the capacity of Recording Secretary at all meetings of The Association to record voting records and business transacted. The Secretary shall be responsible for giving notice of general, Board, and Cabinet meetings.

Section 4 - Joint-secretary
Joint Secretary means a person who looks after the work of secretary in his absence. He shall be called a Joint-Secretary of the association.

Section 5 – Treasurer
Treasurer means a person who prepares and maintain accounts of the association and place before the secretary and extends necessary help in the working of the association. He
shall be called as Treasurer of the association


Section 6 - Honourary member(Ex Officio)
Principal,BIET will be the ex-officio honorary member who will look after smooth functioning and make available the infrastructure and extend necessary co-operation & overall co-ordination of activities, increasing moral and boost up deep sense of belonging to the Institute.

Section 7 – Jurisdiction
Jurisdiction means an area for which the association carry out its activities. It shall be called jurisdiction of the association.The Jurisdiction of this association shall be all over India. Section

8 – Accounting Year
The Accounting year of this association shall be from 1st April to 31st March.

MEMBERSHIP AND MODE OF ENROLMENT:

  1. Any Indian citizen who is student / ex-student of BSET group of institutions will be eligible to become member of this association.
  2. Any person who is accepted as donor member by the managing committee and who donates sumptuous amount above Rs.    3000 /- for the purpose of scholarship, awards in the form of medal and sponsoring programmes conducted by association    will be called as donor member of association.

CANCELLATION OF MEMBERSHIP:

  1. If the member resigns voluntarily, his resignation will be accepted in the meeting of the managing committee by 2/3rd  majority.
  2. If the Office Bearers of the managing committee and executives’ members of the association remain absent in three consecutive meetings of the association without reasonable cause, their executive membership will be cancelled.
  3. The managing Committee shall have power to cancel membership of office bearers or members of the association acting  against the interest of the association or doing misconduct.
  4. The membership of the association will be cancelled if it is proved that the member is a lunatic, insolvent or otherwise     disqualified by law.
  5. In the event of death of a member of society his membership will be automatically cancelled.

GENERAL BODY MEETING, ITS POWERS AND FUNCTIONS :

General Body of the association shall be supreme authority of the association and its decision shall be treated as final. In the general body meeting, the office bearers of the association or all other members of the association will be entitled to take
part. No amount of association should be outstanding against the member, if there is any amount outstanding against the member, he will not be eligible to take part in this meeting.

  1. The general body shall supervise the working of the managing committee and see whether resolution passed by the general body have been imple mented by the managing committee or not.
  2. To discuss and approve the previous year’s report of the association and its annual accounts and to grant its approval.
  3. To accord sanction to the budget of New Year.
  4. To amend the existing rule or to substitute new rules and regulation of the society by two- third majority of member of the association.
  5. To elect the managing committee. The members elected in the managing committee will elect the office -bearers of the association in the first meeting.
  6. General body meeting will be held at least thrice a year.

NOTICE OF GENERAL BODY MEETING AND QUORUM :

  1. Notice of the general body meeting shall be given to the members prior to 5 days of the meeting.
  2. Notice of the meeting shall accompany agenda for the meeting.
  3. Notice of the meeting shall be served to the members by phone/SMS/E-mail.
  4. Presence of two-third members in the general body meeting shall be necessary to complete the quorum.
  5. If the meeting is adjourned for want of quorum the adjourned meeting will be held on the same date and place after half  an hour. Notice should contain necessary provision regarding adjourned meeting. No quorum will be required for adjourned meeting.

EXTRA-ORDINARY GENERAL BODY MEETING AND ITS FUNCTIONS:

  1. Extra-ordinary general body meeting of all the members of the association will be convened as/ and when required.Subjects on the agenda will alone the discussed and necessary resolutions to that effect will be passed in the said meeting.
  2. Eight days notice will be given to the members for holding extra ordinary general body meeting. It will be necessary to send agenda along with the notice of the meeting.
  3. Notice of the meeting will be served to the members by Phone/ SMS/E-mail.
  4. Presence of two- third members in the extra ordinary general body meeting will be necessary to complete the quorum.
  5. If the meeting is adjourned for want of quorum, the adjourned meeting will be held on the same date and same place after half an hour. It will be necessary to incorporate necessary provision regarding meeting in the notice. No
    quorum will be required for adjourned meeting.

STRENGTH OF OFFICE- BEARERS OF MANAGING COMMITTEE:

The managing committee of the association shall consist of ELEVEN members as under:

  • President : 1
  • Vice-President : 1
  • Secretary : 1
  • Joint – Secretary : 1
  • Treasurer : 1
  • Executive Members : 5
  • Honorary Member (Ex-officio): 1

TENURE OF MANAGING COMMITTEE AND MODE OF ELECTION:

  1. Tenure of managing committee shall be of two years.
  2. Election of managing committee will be made in the general body meeting by secret ballot.
  3. The members of first managing committee of the association are founder members.
  4. After every three years, general body meeting shall elect ten members of managing committee.

OFFICE BEARERS OF MANAGING COMMITTEE AND THEIR DUTIES:

Managing committee shall consist of following office bearers.

  • President : 1
  • Vice-President : 1
  • Secretary : 1
  • Joint – Secretary : 1
  • Treasurer : 1
  • Executive Members : 5
  • Honorary Member (Ex-officio) : 1

A) PRESIDENT :

  1. To conduct the proceedings of managing committee, general body, extra ordinary meeting of the association as a  chairman.
  2. To issue necessary orders in the interest of association and to exercise  control over management of association and its institutions.

B) VICE-PRESIDENT:

To look after the work of President in his absence. To extend necessary help in the working of the association.

C) SECRETARY:

  1. To convene meeting of managing committee by issuing notices.
  2. To deal with complaints and to supervise the working of the association.
  3. To frame necessary rules in consultation with the managing committee.
  4. To deal with litigation matters in the interest of association.
  5. To look after and sign day-to-day accounts and approve payment bills.
  6. To prepare annual accounts of the association and place report before the general body.
  7. To appoint staff for the association in consultation with managing committee. To exercise control over the staff. To solve    their difficulties and provide the necessary help.
  8. To implement resolution of managing committee or general body.
  9. To deal with correspondence of the association with the government and other agencies.
  10. To receive govt. grant for the association.
  11. To help in the working of the president, vice-president & treasurer. In case of dispute, between governing body and staff, give necessary advice to the governing body in the interest of the association.
  12. To deal with financial transactions of the association and make arrangements of staff salary.
  13. To convene general body meeting in consultation with the president.
  14. To fix the date, place & time of general body meeting, managing committee meeting, urgent meeting and extra-ordinary     meeting in consultation with the president of the association.
  15. The secretary will consult the president while doing any work.
  16. The secretary may keep with him Rs.500 as cash in hand for meeting necessary expenses of the association.
D) JOINT –SECRETARY:

To do the work of secretary in his absence. To help the secretary in the working of the association.

E) TREASURER:

  1. To exercise control over financial position of the association.
  2. To write or get written accounts.
  3. To put up accounts before secretary after completion.
  4. To prepare annual reports for accounts books.
  5. To comply with irregularities pointed out by auditor in the accounts.

F) EXECUTIVE MEMBERS:

To remain present in managing committee meeting, general body meeting, extra ordinary general body meeting & urgent meetings.To vote at the time of election and make necessary help in theworking of the association.

G ) HONOURARY MEMBER (Ex-officio):

To remain present in managing committee meeting, general body meeting, extra ordinary general body meeting & urgent meeting.Principal BIET , will be the ex-officio honorary member. He will make available the infrastructure and extend necessary co-operation and overall co-ordination of activities, increasing moral and boost up deep sense of belonging to the institute.

MEETING OF MANAGING COMMITTEE AND REQUSITION MEETING:

Meeting of managing committee will be held once in four months to manage the affairs of the association. The president or secretary will call managing committee meeting if demanded by members of managing committee. If 1/3 members make demand for calling meeting, that meeting will be called a requisition meeting or urgent meeting. Requisition meeting should be called by president or secretary.

NOTICE OF MANAGING COMMITTEE AND REQUSITION MEETING AND QUORUM

  1. Notice of managing committee meeting will be given prior to seven days and notice of requisition meeting will be given     prior to three days to the members.
  2. It will be necessary to send agenda with the notice.
  3. Notice of the meeting will be served to the office bearers and members of the managing committee of the association by     phone/SMS/E-mail.
  4. Presence of 2/3 members will be necessary for the requisition meeting or managing committee meeting to complete the quorum.
  5. If the meeting is adjourned for want of quorum the adjourned meeting will be held on the same day and same place after half-an hour. Not ice will contain this provision, no quorum will be required for adjourned meeting.

RULES REGARDING ELECTION OF MANAGING COMMITTEE

  1. Managing committee will appoint election officer prior to 15 days of the election.
  2. Seven days notice in writing will be given regarding date of election.
  3. Member will be eligible to contest election only after he completes one years period as a member. Similarly, he will get a     right of voting.
  4. A member will be disqualified for contesting election or exercising his right of franchise, if any amount of association is     outstanding against him.
  5. Election will be held by secret ballot.

RULES REGARDING FILING OF VACANCIES IN MANAGING COMMITTEE

  1. RESIGNATION: If the office bearers, members of the managing committee and other members of the association have to resign they will submit resignation either to the president or secretary of the association.
  2. ACCEPTANCE OF RESIGNATION: Resignation will be placed before the managing committee and accepted by majority. Post of office bearers will remain in force until resignation is accepted.
  3. If any vacancy rises on account of death, resignation or cancellation of membership of office bearers or member of the society, the same will be filled in by majority of the managing committee.

POWERS AND DUTIES OF MANAGING COMMITTEE

  1. To carry out the working of the society as per its objects and rules and regulation.
  2. To keep supervision and control over the activities of the association and to all types of works of the association.
  3. To appoint employees for the association. To keep control over them. To dismiss the employees who are acting against     the interest of the association or commiting misconduct.
  4. To frame necessary rules, sub-rules etc. for day -to -day activities of the association and to place them before the general     body for approval.
  5. To entertain complaint and to take necessary action.
  6. To appoint sub-committee and to give special power to a member for doing particular work.
  7. To comply with resolution of general body.
  8. To keep control over other branches of the association.
  9. To maintain accounts of receipts and expenditures. To get them audited and place them before the general body for     approval.
  10. To work in the interest of association to frame a scheme.
  11. To submit list of managing members every years in the office of  Assistant Registrar alongwith the copy of resolution.
  12. To keep list of members. To maintain service books of employees and their service condition as per law and to submit information in behalf in Schedule II to the office of Assistant Registrar of association, every year.
  13. If there is any change in the governing body or in the property of the association, necessary change report will be submitted in the office of the Dy. Charity Commissioner of the region.

FUNDS OF THE ASSOCIATION, INCOME AND INVESTMENT

  1. Life membership, Annual membership subscription and donation.
  2. Donations received to the association in cash or kind.
  3. Government grants.
  4. Income of the association will be spent over the objects of the association.
OBJECTWISE PROVISION FOR EXPENDITURE

Object wise provision for expenditure shall be as under: -

  • Educational Objects 65%
  • Cultural Objects 15%
  • Administrative & other Objects 20%
PROVISION REGARDING LOAN OR DEPOSITS

If the association is in need of loan, it will raise from any individual or association in the form of loan or deposit. For this purpose, it will be necessary to pass resolution of managing committee and to seek necessary prior permission of joint charity commissioner.

PROVISION REGARDING SALE/PURCHASE OF IMMOVABLE PROPERTY OF ASSOCIATION

Managing committee will have to rights to dispose off unwanted property of
association. For that purpose it will be necessary for the managing committee to obtain resolution of general body and to seek necessary prior permission of joint charity commissioner.

BANK ACCOUNT

The amount of association will be deposited in the name of association in any nationalized bank. The amount deposited can be withdrawn by joint signatures of secretary and president and working president.

PROVISION REGARDING AMENDMENT OF RULES AND REGULATION

If the association intends to make necessary changes in the rules, it may amend rules ,substitute new rules or delete existing rules by passing resolution of general body by 2/3majority.

PROVISION FOR MAKING CHANGES IN RULES AND OBJECTS

If the association intends to change the name of the association or its objects or to
amalgamate with any other association, it will follow procedure prescribed by Section 12 and Section 12 A of the association Registration Act.1860.

DISSOLUTION OF ASSOCIATION

If the association intends to close down the activities and to dissolve the association, it will pass resolution of general body by 2/3 majorities. The association will complete all accounts of receipts and payments. Surplus, if any, will be donated to other association. association will comply with procedure for dissolution as laid down in Section 13 &14 of association Registration Act, 1860.

CERTIFICATE

CERTIFIED that this is the true and correct copy of constitution of V.Y.W.S’s BSET GROUP OF INSTITUTIONS Alumni Association. BARAPADA, BHADRAK.

Sr.No.  Name   Designation Signature
1 Prof. (Dr.)  M. K.  Roul   President  ---------------- 
2 Prof. A. K. Dixit   Working President  ----------------
3 Er. R. E. Rasool   Vice-president ----------------
4 Er. Sanjib ku Raul    Secretary   ----------------

Place: BHADRAK
Date:___________


 
 
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